1. Data Protection Information
This privacy policy informs you about the scope of processing your personal data (hereinafter referred to as “data”).
2. Responsible for Data Processing
The entity responsible for data processing under the provisions of the General Data Protection Regulation (GDPR) is: onOffice GmbH, Charlottenburger Allee 5, 52068 Aachen, Germany
Tel.: +49 (0)241 44 686-0
Web: www.onOffice.de
Email: datenschutz@onOffice.de
3. Contact Details of Our Data Protection Officer
onOffice GmbH
Matthias Menne
E-Mail: datenschutz@onOffice.de
4. Data Processing
In the course of operating our website, we process data. This also includes disclosure by transmission to third parties and possibly to countries outside the European Union (“EU”) and the European Economic Area. The specific data involved, processing purposes, legal bases, recipients, and transfers to third countries are listed below:
a) Log Files When Visiting the Website
We log your visit to our website. The following data is processed: name of the accessed website, date and time of access, the amount of data transferred, browser type and version, operating system used, referrer URL (the previously visited website), your IP address, and the requesting provider. This is necessary to ensure the security of the website. We process this data based on our legitimate interests according to Art. 6 (1) f) GDPR to ensure the security of the website. The log file will be deleted after five days unless it is needed to clarify or prove specific legal violations that have become known within the retention period.
b) Hosting
In the context of hosting, all data processed in connection with the operation of this website is stored. We process this data based on our legitimate interests according to Art. 6 (1) f) GDPR to enable the operation of the website. We use services from web hosting providers to provide our online presence, to whom we transmit the aforementioned data.
c) Contacting Us
If you contact us, your data (name, contact details, if provided by you) and your message will be processed solely for the purpose of handling and processing your request. We process this data based on Art. 6 (1) b) GDPR to fulfill the contract and/or pre-contractual obligations or based on our legitimate interests according to Art. 6 (1) f) GDPR to process your request.
d) Setting Up an Access for Our MLS Service
If you register for our MLS service, we process the following data to provide you with comprehensive access to our service: name, company, email address, postal address. The data processing is carried out to fulfill the contract based on Art. 6 (1) b) GDPR.
e) etracker
The provider of this website uses services from etracker GmbH from Hamburg, Germany (etracker.com) to analyze usage data. We do not use cookies for web analytics by default. If we use analysis and optimization cookies, we obtain your explicit consent in advance. If you agree, cookies will be used to allow statistical reach analysis of this website, success measurement of our online marketing efforts, and testing procedures to optimize our online offering. Cookies are small text files stored by the internet browser on the user’s device. etracker cookies do not contain any information that allows user identification.
The data generated by etracker is processed and stored on behalf of the provider of this website exclusively in Germany and is subject to strict German and European data protection laws and standards. etracker has been independently audited, certified, and awarded the ePrivacyseal data protection seal.
Data processing is based on the legal provisions of Art. 6 (1) f) GDPR (legitimate interest). Our legitimate interest according to GDPR is the optimization of our online offering and web presence. Since we value the privacy of our visitors, data that may allow identification of an individual, such as IP addresses, login, or device identifiers, is anonymized or pseudonymized as soon as possible. There is no other use, combination with other data, or transfer to third parties. You can object to the described data processing at any time by clicking the slider. The objection has no negative consequences. If no slider is displayed, data collection is already blocked by other measures. For more information on data protection at etracker, please see here.
5. Cookies
We use so-called cookies to enable the use of certain functions. These are small data packets stored on your device and exchanged with other providers. Some of the cookies we use are deleted immediately after you close your browser (session cookies). Other cookies remain on your device and allow us to recognize your browser on your next visit (persistent cookies). Data processing based on cookies, which serve solely to ensure the functionality of our web offering, is carried out based on our legitimate interests according to Art. 6 (1) f) GDPR.
You can delete all cookies stored on your device and set common browsers to prevent cookies from being stored.
In this case, you may need to reconfigure some settings each time you visit this website, and some functions may be impaired.
6. Duration of Data Storage
We store personal data only as long as it is necessary for the purposes for which it is processed or until your consent is withdrawn. If legal retention periods must be observed, the storage duration for certain data may be up to 10 years regardless of the processing purposes.
7. Your Data Subject Rights
a) Information
Upon request, you can receive information about all personal data we have stored about you free of charge at any time.
b) Correction, Deletion, Restriction of Processing (Blocking), Objection
If you no longer agree to the storage of your personal data or if it has become incorrect, we will, upon your instruction, delete or block your data or make the necessary corrections (as far as this is possible under applicable law). The same applies if we are to process data only restrictively in the future. You have a right to object, especially in cases where your data is processed based on the performance of a task carried out in the public interest or based on our legitimate interest, including profiling based on these provisions. You also have a right to object in cases of data processing for direct marketing purposes.
c) Data Portability
Upon request, we will provide you with your data in a common, structured, and machine-readable format so that you can transfer the data to another controller if desired.
d) Right to Withdraw Consent with Effect for the Future
Consents granted can be withdrawn at any time with effect for the future. The legality of the processing up to the point of withdrawal remains unaffected by the withdrawal.
e) Right to Lodge a Complaint
You have the right to lodge a complaint with a supervisory authority concerning your data subject rights: Federal Commissioner for Data Protection and Freedom of Information.
f) Limitations
Data that we are not able to identify with the data subject, such as if it has been anonymized for analysis purposes, is not covered by the aforementioned rights. Information, deletion, blocking, correction, or transfer to another company regarding this data may be possible if you provide us with additional information that allows identification.
8. Exercising Your Data Subject Rights
For questions regarding the processing of your personal data, for information, correction, blocking, objection, or deletion of data or the desire to transfer the data to another company, please contact: datenschutz@onOffice.de